Principles of effective communication
Clarity: A message should be clear, free from distortion and noise. A vague message is not only a barrier to creating effective communication but also causes the delay in the communication process. This is one of the most important principles of effective communication.
Brevity: A communication should be brief i.e. keep it necessary and sufficient. Repetition and over-explanation are likely to destroy the actual meaning and importance of the message. Additionally, a reader may feel disturbed by receiving a long message.
Timeliness: Communication is meant to serve a specific purpose. If communication is made in time, communication becomes effective. If it is made untimely then it may become useless
Simplicity: Message should be given using simple and familiar words. Vague and technical words should be avoided. Simple words are easy to understand and help the receiver to respond quickly.
Principles are guidelines. As such, we have collated an additional list of principles to assist you in creating your learning content and training delivery sessions
1. Principle of Simplicity: The message prepared for communication should be simple and easy to understand. Common words and simple sentences should be used.
2. Principle of Clarity: The message prepared for communication should be clear. An ambiguous message will not be able to make effective communication.
3. Principle of Brevity: The message should be concise in nature. The reader may feel disturbed in receiving a long message. So, only necessary information's should be given in the message.
4. Principle of Planning: Before preparing any message, the communicator should plan for the message and after that, he should plan for selecting media and process of sending the message to the receiver.
5. Principle of Accuracy: The facts and information provided in the message should be accurate. Any wrong information in the message may create confusions. As a result, communication failure may occur.
6. Principle of Attentiveness: Effective listening is important in effective communication. So, the receiver should be attentive while receiving any message.
7. Principle of relevancy: The subject matter of communication should contain relevant information. Irrelevant and unnecessary things should be eliminated from the subject matter of communication.
8. Principle of Feedback: Sending of message is not whole thing for effective communication. To be effective a feedback from the receiver is essential.
9. Principle of Time Consideration: The communicator should consider the proper time for effective communication. If communication is not made in time, its effectiveness is lost.
10. Principle of Language Control: Control of language is important for effective communication. The communicator should be careful in selecting words and forming sentences.